Overview

Our vehicle software package CoWorks is designed for workshops, hauliers and vehicle fleet management companies with technicians of 5-30+.

CoWorks includes all the functionality of Workshop Pro with additional features such as real-time monitoring and management of vehicle fleet repairs and technician activity. Our vehicle software application CoWorks has been designed to allow your Technicians to log on site, log onto a Job and automatically start the clock ticking. Once completed they simply log off the Job to stop the clock, giving you immediate and accurate management information.

CoWorks provides real-time monitoring and management of vehicle repairs and technician activity.

1. A Technician Panel is used by Technicians to log on / off site, clock on and clock off jobs, go diverted on non-productive jobs (diverted hours), away collecting parts and request holidays.
   
   
2. From their own PCs your staff are provided with a real-time monitoring functionality throughout the process of a vehicle repair, called Workshop Task Manager (WTM). They can view the status of any Job from booking the vehicle in, right through to the completion stage, finally handing the keys over to the owner.

CoWorks is very easy to use with a user friendly interface, our vehicle software allows for all the labels and headers to be changed to fit your operation. CoWorks has a quick view page allowing you to see overdue vehicle maintenance records, open purchase orders, defects, stock levels and much more.

Product Features

Technician Panel for easy access to Job Cards and Work Requests
Technician Holiday requests / acceptance and denials
Workshop Booking Schedule calendar
Monitor real time progress of a Job through the stages of Booking, Pending Work, Work In Progress, Completed and finally hand over keys to the customer.
Technician Activity Details
Staff and Technician Attendance Management
Diverted Hours
Vehicle Maintenance Planning Calendar
Complete Vehicle Tyre Management
Advanced Contact Maintenance and Invoicing
Customer and Correspondence records
Easily create, print or email Estimates, Purchase Orders and Invoices
Convert Estimates into Job Cards or generate an invoice directly from an estimate.
Record Vehicle Defects and raise Job Cards against them.
Automatic generation of Job Cards and Inspection Sheets
Employee details (Staff and Technicians)
Employee Holiday and Absence Management
Parts and Miscellaneous Stock Control
Parts / Stock Warranty Control
Supplier Records
Supplier Agreed Cost control
Purchase Order No generation
Easily create Purchase Orders. Attach POs to Job Cards if needed.
Vehicle Fuel Management external source and Internal tank control
Customer Invoicing and Credit Note generation
Vehicle Service / MOT reminder letters
Email purchase orders, estimates and invoices directly from RFM with just one click of a button.
Document attachments to Vehicles, Customer and Supplier records
Comprehensive reporting
Links to Sage Line 50 (subject to setup fee and subscription).
Integrated Help Menu
Single or multi branch functionality, single or multi users with full user access control.
Automated software updates
Virtually no limit on the number of records.
Easy access to Blue Crystal support technicians for remote control help

Automation

Our vehicle software package CoWorks allows the user to book jobs into the Workshop, create a job card and allocate a technician to a Job. Once the job has been started you can view its process in real time with its WTM (Workshop task manager) system. CoWorks will even let you know the moment a job has been completed via a "pop up" notification.

This automation is a must to help save on valuable time, effort and paperwork, giving you a quick return on investment.

Collaboration and Integration

Apart from its functional excellence, our vehicle software system RFM includes a number of indispensable features that make it a must have for any company operating a fleet of vehicles. All of the RFM modules talk to each other and share base data for the utmost ease for the user. For instance, a vehicle entry created in the Workshop module will also be available in the CoWorks, Breakdown Manager, Rental & Driver Pro modules and vice versa.

In addition to the internal association of modules, our vehicle software system RFM also collaborates with third party applications like Sage Line 50 accounts package and Microsoft Excel, Word etc. However, RFM can seamlessly integrate with other platforms and systems. The system includes a powerful reporting module which makes generating extremely complex reports a matter of a mouse-click. RFM (combined modules) currently provides over 80 reports to choose from.

Screenshot Gallery

System Requirements

Operating System
Windows XP with Service Pack 3, Windows Vista, Windows 7, Windows 2000 with Service Pack 4, Windows Server 2000 with Service Pack 4, Windows Server 2003 with Service Pack 2, Windows Server 2008 with Service Pack 2

Processor
Core 2 Duo 2 GHz or higher

Memory
Minimum 2GB recommended for client PC and 4GB for Servers

Disk Space
At least 1 GB

Screen resolution
Recommended screen resolution 1024*768 pixels

Support

We pride ourselves on giving the end user exceptional support on all of our software products.

Our support team are fully trained in the use of our vehicle software and totally understand the need to help rectify any problems the user may incur swiftly and efficiently, with a friendly phone call or with the use of a "dial in" facility (subject to lines and contract).